Executive Assistant

Offer published on 29 05 2024
Location :
Budapest, Hungary
Sector :
Contract type :

Open positions

Executive Assistant

- - - - - - - - - - - -

We are currently recruiting an Executive Assistant for our ARB business line director, based in Budapest. Please provide a resume written in English.

What we are looking for:

  • Previous experience in a similar job;

  • Fluency in Hungarian and English (at least B2 level);

  • Problem solving skills and ability to deal with confidential imformation;

  • Team-worker attitude;

  • Customer-oriented approach.

  • Analytical thinking competencies;

  • Solution focused.

What will you do?
Collaboration with the Manager

  • Organizes and optimizes the time of the Manager: deals with all the subjects within the appropriate deadlines (included professional trips, documents/files/reporting, budget monitoring).

  • Works out the Entity annual calendar taking into account all the deadlines of the Group and of the Entity.

  • Organizes meetings and seminars (logistics, participants and content), suggests pertinent agendas, collects all the necessary information from customers / internal partners, prepares the presentations with exactitude, takes part in the meetings as a member of the Management team, drafts and disseminates the minutes, and ensures the identified actions follow-up.

  • Consolidates and analyzes information necessary to the proper functioning of the entity, both internally and externally.

  • Initiates ad-hoc meetings according to identified needs and internal/external current topics.

  • Reads Manager’s e-mails, alerts the Manager on important /urgent e-mails and answers to be provided.

  • Answers directly to Manager’s e-mails. (Optional)

Processing of requests:

  • Answers to internal/external requests in a timely manner, while respecting the Group’s values so as to ensure a positive image of the Group/Entity.

  • Manages priority, tackles emergencies while being very attentive to impacts and potential tensions to mitigate.

  • Anticipates needs/requests so as to contribute to the Group’s/Entity’s performance.

Management of files:

  • Collects pertinent information from the Entity’s teams, internal partners and any other useful source so as to prepare all the elements necessary to the activity of his/her Manager.

  • Manages specific issues, in compliance with the Manager.

  • Completes purchases and ensures by delegation a role of validation (Optional) in various fields (purchase tools/billings, travel, etc.)

  • Monitors the Entity’s budget. (Optional)

Animation of its assistants network:

  • Collects and disseminates all necessary information to the activity of the assistants of the Management team (and even wider, to the executive assistant network).

  • Organizes and conducts meetings for exchange and regular points with his/her assistants’ team.

  • Ensures the hierarchical or functional management of the assistants within his/her network. (Optional)

What we offer:

  • Flexible work schedule and home-office options;

  • Performance bonuses;

  • Cafeteria package;

  • School support;

  • Mobility support (public transport/bike);

  • Life insurance.

How we recruit:

Once you submit your application, one of our recruiters reviews it. If your profile fits our role:

  • We have a phone call to get to know each other;

  • We meet in a face to face (or online, depending the context) interview, with a recruiter and after that with the hiring manager.

Pass all stages with flying colors, and we’ll send you our offer.


Where do success and ideas come from? We strongly believe they come from collective intelligence.

Our talents, people and employees are the source of purposeful and sustainable innovations. That’s why we care about developing and enhancing their strength, and we ensure them a tailored professional journey across units and countries.

What drives us is the spirit of unlimited innovation, which we all possess. Our goal is to cultivate and nurture that spirit, by questioning the status quo, improving our way to do things. Therefore, we are always optimistic as to overcome the challenges of tomorrow.

That’s our mission as an employer: inspiring innovation in all of us, to build a better life in motion for you and for everyone.